1. Information We Collect
To provide enterprise fleet management, driver qualification compliance, and dispatch tracking, Ojasys TMS collects the following categories of information:
- Carrier Organization Data: Company name, registered address, tax/operating authority identifiers, and billing contacts.
- Commercial Vehicle & Equipment Data: VIN, chassis serials, registration numbers, gross vehicle mass (GVM), and maintenance records.
- Driver Qualification Data: Full name, commercial driving licence numbers, licence class endorsements, medical examiner certifications, and safety violation records.
- Operational Dispatch & Trip Data: Work order consignments, pickup and delivery route stops, time-stamped status progressions, and digital DVIR inspection records.
2. Purpose of Processing and Legal Basis
Data processed within Ojasys TMS is strictly utilized for authorized transportation management operations:
- Validating driver eligibility and preventing dispatch of disqualified or expired personnel.
- Documenting vehicle roadworthiness and pre-trip inspection compliance for safety auditors.
- Routing customer consignments and generating driver trip settlement statements.
3. Data Security, Storage and Protection Measures
All telematics and driver records are transmitted with TLS 1.3 encryption and secured with AES-256 at rest under strict role-based access controls (RBAC).
Regulatory records (including DVIR inspection logs and driver qualification files) are retained in compliance with statutory transport requirements.
4. Your Rights and Grievance / Data Protection Contact
Carriers and authorized users have the right to access, rectify, or request erasure of their account data in accordance with applicable regional data protection laws.
For data inquiries or regional Grievance / Data Protection Officer contact, email legal@ojasys.com.
